How to Set Up Email Signature in eM Client

What Is eM Client?

eM Client is a full-featured desktop email client available for both Windows and macOS. It supports Gmail, Outlook, Exchange, and other email providers with a modern interface, built-in calendar, contacts, and tasks. Its free tier supports up to two email accounts, making it an excellent choice for individuals and small businesses across Australia.

Step-by-Step: Add Your Signature in eM Client

1. Open eM Client — Launch eM Client on your Windows PC or Mac.
2. Go to Settings — Click Menu → Tools → Settings (on Windows) or eM Client → Settings (on macOS).
3. Navigate to Templates and Signatures — In the Settings panel, expand Mail in the left sidebar, then click Templates and Signatures.
4. Create a New Signature — Click the New button (the + icon) to create a new signature entry.
5. Name Your Signature — Give your signature a descriptive name (e.g., "Work Signature" or "Business Signature").
6. Switch to HTML View — In the signature editor, click the HTML tab or source code icon to switch to raw HTML editing mode.
7. Paste Your HTML Signature — Paste your pre-designed HTML email signature code directly into the HTML editor.
8. Set as Default — Use the dropdown menus to set this signature as default for New Messages and/or Replies/Forwards.
9. Click OK — Click OK to save your settings and close the configuration panel.

Key Features for eM Client Signatures

Using eM Client's Template System

eM Client combines signatures with its template system. Templates in eM Client can include both a message body template and a signature. This is particularly useful if you want to create standard email formats (e.g., a meeting request template) that already include your branded signature.

To use templates with signatures:

• Go to Settings → Mail → Templates and Signatures
• Create or edit a template
• Your default signature will automatically be included, or you can specify a different signature for each template

Different Signatures for New vs. Reply Emails

eM Client lets you set separate signatures for new messages and for replies/forwards. This is handy if you want a full branded signature on new emails but a shorter, more concise version when replying to an ongoing thread.

Tips for eM Client Email Signatures

• Use the HTML source editor: For the best results, paste your signature HTML directly into the source editor rather than using the visual editor, which may alter your formatting.
• Host images externally: Link to images hosted on a web server rather than embedding them. This keeps your email size small and ensures images display correctly.
• Test across clients: Send test emails to Gmail, Outlook, and other services to ensure your signature looks great everywhere.
• Back up your signatures: eM Client stores signatures locally. Use eM Client's built-in backup feature to save your signature configurations.
• Windows and macOS: eM Client works on both platforms with the same signature features. Set up once and your signature syncs across devices if you use eM Client's cloud backup.
• Keep it under 10 KB: A lean HTML signature ensures fast email delivery and avoids spam filter triggers.