Guide

How to Set Up Email Signature in Zoho Mail

Complete guide to adding HTML email signatures in Zoho Mail — personal accounts and Zoho Workplace admin deployment.

Zoho Mail Signature Setup

  1. Log in to Zoho Mail (mail.zoho.com.au)
  2. Click the ⚙️ gear icon → Settings
  3. Go to Mail → Compose → Signatures
  4. Click Add New Signature
  5. Give your signature a name
  6. Use the rich text editor to build your signature, or click the </> HTML button to paste raw HTML
  7. Click Save
  8. Set it as default for new emails and/or replies

Zoho Mail HTML Signature Tips

📝 Rich Text Editor

Zoho's built-in editor supports bold, italic, links, images, and tables. Good for simple signatures.

</> HTML Mode

Click the HTML source button to paste custom HTML. This gives you full control over layout — ideal for our templates.

🖼️ Images

Zoho supports inline images. Upload directly or use externally-hosted image URLs. Keep images under 150KB total.

📧 Multiple Signatures

Create multiple signatures for different purposes — one for clients, one for internal, one for casual contacts.

Zoho Workplace Admin Deployment

If you manage a Zoho Workplace account for your team:

  1. Go to Zoho Mail Admin Console
  2. Navigate to Mail Administration → Signature
  3. Create an org-wide signature template
  4. Use mail merge variables for employee-specific details (name, title, phone)
  5. Apply to all users or specific departments

💡 Zoho tip: Use our Signature Generator to design your signature, then paste the HTML into Zoho's HTML editor for pixel-perfect results.

Create Your Zoho Mail Signature

Professional HTML signatures compatible with Zoho Mail.

Create Signature →