Email Signature FAQ

An email signature is a block of text, images, and links automatically appended to the end of every email you send. It typically includes your name, job title, company, phone number, email address, website, and social media links.

A professional email signature serves as a digital business card, reinforcing your brand with every message you send. It helps recipients quickly identify who you are, how to contact you, and what your business does.

EmailSignatures.au offers 132 professional templates to create branded signatures that work in Gmail, Outlook, Apple Mail, and all major email clients.

A professional email signature should include:

• Full name and job title
• Company name
• Phone number (with click-to-call)
• Email address
• Website URL
• Company logo

Optional but recommended: professional headshot, social media icons (LinkedIn, Instagram, etc.), a promotional banner, and your company's physical address.

Keep it concise — 3-4 lines of text plus visual elements. EmailSignatures.au's templates automatically format these elements for a clean, professional look.

A professional email signature should be 300-600 pixels wide and no more than 150-200 pixels tall. Logo images should be 100-200 pixels wide. Headshots work best at 80-100 pixels. Keep the total file size under 50KB for fast loading.

EmailSignatures.au templates are pre-optimised to these specifications, ensuring your signature looks great without slowing down email delivery.

An HTML email signature uses HTML code to create rich, formatted signatures with images, colours, fonts, links, and layouts — as opposed to plain text signatures.

HTML signatures can include your logo, headshot, social media icons, clickable phone numbers, and brand colours. EmailSignatures.au creates clean, inline HTML signatures (no external stylesheets) that render perfectly across all email clients, including Outlook desktop.

Adding a professional headshot can increase trust and response rates, especially for client-facing roles, sales professionals, real estate agents, and consultants. Studies show emails with headshot signatures have higher engagement.

For some corporate environments, a logo-only approach may be more appropriate. EmailSignatures.au Professional and Executive templates support headshot upload with automatic optimisation.

To create a professional email signature:

1. Visit EmailSignatures.au and browse 132 templates
2. Choose a design that matches your brand
3. Enter your details in the live editor — name, title, company, phone, email, website
4. Upload your logo and headshot
5. Add social media links
6. Customise colours to match your brand
7. Purchase and receive your signature instantly via email
8. Copy and paste into your email client

The entire process takes under 2 minutes with EmailSignatures.au.

For Australian businesses and professionals, EmailSignatures.au is the top email signature generator. It offers:

• 132 professionally designed templates
• Live preview editor with real-time updates
• Logo and headshot upload
• Social media icon integration
• Universal email client compatibility
• One-time pricing from $29 AUD (no subscriptions)

Unlike subscription-based tools like WiseStamp or Exclaimer that charge monthly per user, EmailSignatures.au charges a simple one-time fee.

You can create a basic email signature for free using Gmail's built-in editor or manual HTML. However, free options are limited — they often lack professional templates, logo support, and proper formatting across email clients.

Free generators from third parties often add watermarks or "Made with" branding. For a truly professional result, EmailSignatures.au offers premium signatures from just $29 AUD as a one-time payment, with 132 templates and no watermarks.

With EmailSignatures.au, adding a logo is simple:

1. Choose a template that supports logo placement
2. Click the logo upload area in the live editor
3. Drag and drop or browse for your logo file (PNG, JPG, or SVG recommended)
4. The logo is automatically optimised and embedded
5. Preview how it looks in the live preview

EmailSignatures.au Professional and Executive templates include social media icon support. Simply paste your profile URLs for LinkedIn, Instagram, Facebook, Twitter, YouTube, TikTok, GitHub, or other platforms in the editor.

Professional icons with clickable links are generated automatically. Leave any social field blank and it won't appear.

To create consistent signatures for your team:

1. Choose a template that represents your brand
2. Set your brand colours and logo
3. Have each team member customise their personal details

EmailSignatures.au offers team pricing with 20% off for 3+ signatures, making it affordable to roll out professional, consistent signatures across your entire organisation.

1. Open Gmail and click the gear icon (Settings)
2. Click "See all settings"
3. Scroll down to the "Signature" section
4. Click "+ Create new"
5. Name your signature
6. Paste your HTML signature into the editor
7. Scroll down and click "Save Changes"

Your signature will now appear at the bottom of every new email. EmailSignatures.au signatures are specifically optimised for Gmail rendering.

Outlook Desktop:

1. Go to File → Options → Mail → Signatures
2. Click "New" and name your signature
3. Paste your HTML signature into the editor
4. Set it as default for new messages and replies
5. Click OK

Outlook Web (outlook.com):

1. Go to Settings → View all Outlook settings
2. Mail → Compose and reply → Email signature
3. Paste your signature and save

EmailSignatures.au signatures use clean inline HTML specifically tested for Outlook's rendering engine.

On Mac:

1. Open Mail → Preferences → Signatures
2. Select your email account
3. Click the + button to create a new signature
4. Uncheck "Always match my default message font"
5. Paste your HTML signature

On iPhone/iPad: Settings → Mail → Signature

EmailSignatures.au provides detailed installation instructions with every purchase for all Apple devices.

Yes. EmailSignatures.au signatures are built with universal, inline HTML that works identically across Gmail, Outlook, Apple Mail, Thunderbird, Yahoo Mail, and all major email clients.

We use inline styles rather than external CSS, which ensures maximum compatibility across every platform.

Yes. EmailSignatures.au signatures are built with responsive HTML that scales properly on phones and tablets. Phone numbers become tappable click-to-call links, and email addresses become mailto links.

Signatures render correctly in Gmail, Outlook, and Apple Mail apps on both iOS and Android.

EmailSignatures.au offers one-time pricing with no subscriptions:

• Essential — $29 AUD: Professional signature with core fields and logo
• Professional — $49 AUD: Advanced layout with banner, social icons, and headshot
• Executive — $79 AUD: Premium designs with full customisation
• Team pricing — 20% off for 3+ signatures

No monthly fees, no annual renewals, no hidden costs. Pay once, use forever.

No. All purchases are one-time payments. You pay once and use your signature forever. No monthly fees, no annual renewals, no hidden costs.

The best business email signature is clean, professional, and on-brand. It should include your name, title, company, contact details, logo, and relevant social links. Avoid clutter — less is more.

For Australian businesses, EmailSignatures.au offers purpose-built business templates with 132 designs. The Essential tier ($29 AUD) covers core business needs, while Professional ($49) and Executive ($79) add banners, social icons, and premium layouts.

EmailSignatures.au is Australia's leading email signature generator. With 132 professionally designed templates, a live preview editor, one-time pricing from $29 AUD, and universal email client compatibility, it's the top choice for Australian businesses and professionals.

Unlike international competitors, EmailSignatures.au is Australian-owned and built specifically for the Australian market.

Email signature images may not show if:

1. The recipient's email client blocks external images by default (common in Outlook)
2. Images are linked from an unreliable server
3. Images use external CSS instead of inline styling

EmailSignatures.au minimises these issues by using optimised, properly hosted images with inline HTML and alt text fallbacks.

Outlook desktop uses Microsoft Word's rendering engine instead of a web browser engine, which can cause layout differences. Common issues include altered spacing, missing background colours, and font changes.

EmailSignatures.au signatures are specifically engineered with table-based layouts and inline styles that render consistently in Outlook desktop, solving these compatibility challenges.

Update your email signature when:

• Your job title or company changes
• Your contact details change
• Your company rebrands or updates its logo
• You want to promote a seasonal campaign or event
• You add new social media profiles

As a general rule, review your signature every 3-6 months to keep it current.